The ICCA Congress 2025 is open to ICCA members, observers,
association executives and academic community.
EARLY BIRD
Observer registrations will be reviewed and subject to approval by ICCA.....
The registration fees listed are excluding taxes.
Registration Fees & Deadlines
|
Registration Types
|
Fees |
Note |
|
ICCA Member - Early Bird |
€1.300 |
From 10 March to 31 July (CEST) |
|
ICCA Member |
€1.400 |
From 1 August |
|
Observer - Early Bird |
€1.550 |
From 10 March to 31 July (CEST) By application only. Subject to approval. |
|
Observer |
€1.750 |
From 1 July (CEST) By application only. Subject to approval. |
|
Fully Hosted Association |
Free |
By application only. Subject to approval. |
|
Non-hosted Association |
€625 |
Open to ICCA verified Associations. |
|
Academic community |
€1200 |
Open to academic institutions. |
|
Accompanying Guest |
€350 |
Please contact the events team to receive a private registration link. |
|
Group Deal |
3 full price registrations and get the 4th one for 15% off. The group registration link can be requested via email at registration@iccaworld.org N.B. All registrations must be done at the same time, and the delegates must be from the same organisation.
Not valid in conjunction with other discounts. |
Disclaimer:
Unless otherwise stated, any reference herein to “ICCA” shall be deemed to refer to International Congress and Convention B.V., a private limited liability company registered with the Dutch trade register under number 85598232.
Fees Charged for Cancellation
If written notice of cancellation and confirmation are not received within the specified terms, the delegate will be liable for the full registration fee, irrespective of attendance or absence.
Substitution Policy
All event registrations are subject to the following cancellation policy. All cancellation requests must be sent in writing to registration@iccaworld.org.
Fees Charged for Cancellation:
Cancellation Policy for Hosted Associations
All event registrations are subject to the following cancellation policy. Cancellation requests must be sent in writing to associations@iccaworld.org.
We aim to inform all association attendees on the status of their hosted place application two months prior to the event, and attendance should be confirmed as soon as possible and within 2 weeks after having been informed of the acceptance.
If a written cancellation request is not received following the above mentioned terms, the association attendee will be liable for the full cancellation fee of €250, regardless of attendance or absence from the event.
Substitution Policy
If a hosted association attendee is unable to attend the event for any reason, another person from the same hosted association accepted may attend the event in their place, only in agreement with the organiser and the host destination. This may not always be accommodated if travel is already booked under a certain name, and this will therefore be considered on a case-by-case basis. If travel cannot be rebooked under another name without (extra) costs, the hosted association attendee will bear all costs as a result of this change. Name change requests must be done in writing at associations@iccaworld.org.
Visa issues
Association attendees must inform the organiser as soon as possible of failed visa applications, at associations@iccaworld.org. Cancellations due to failed visa application will be subject to the same cancellation policy outlined above.
All event registrations are subject to the following cancellation policy. Cancellation requests must be sent in writing to associations@iccaworld.org.
Due to financial obligations incurred as the organiser, no registration fee refunds or credits will be issued on cancellation requests received less than 30 days prior to the start of the event.
If a written cancellation request is not received following the above mentioned terms, the association attendee will be liable for the full cancellation fee of €250, regardless of attendance or absence from the event.
Requests for substitutes
If a non-hosted association attendee is unable to attend the event for any reason, someone else may attend the event in their place only in agreement with the organiser and the host destination. Name changes are allowed and free of charge within the same association. Name change requests must be done in writing at associations@iccaworld.org.
Visa issues
Association attendees must inform the organiser as soon as possible of failed visa applications, at associations@iccaworld.org. Cancellations due to failed visa application will be subject to the same cancellation policy outlined above.
Liability Insurance
The International Congress and Convention B.V. is not liable for injury, damage, loss, accident, delay, or irregularity during arrangements organised through contractors or their employees. Hotel and transportation services are subject to the terms and conditions under which they are publicly offered.
The International Congress and Convention B.V. reserves the right to make necessary changes without prior notice. All disputes are governed by applicable local law.
The International Congress and Convention B.V. will strive to deliver accurate educational programmes (hybrid, in-person, or digital) as advertised. However, the organiser reserves the right to make adjustments to the programme without notice prior to or during the event.
In case of unforeseen circumstances beyond reasonable control, the organiser may:
a) Change or postpone the event date/time.
b) Change the event venue.
c) Adjust the format (hybrid, in-person, digital), length, duration, or scope of the event.
If the event cannot be held as scheduled due to force majeure (e.g., blackout, strikes, natural disasters, pandemics, war, government regulations, or internet failures), no refunds will be provided for registration fees already paid.
The International Congress and Convention B.V. reserves the right to postpone the event until the force majeure event no longer exists, ensuring the event takes place under the desired conditions.
Force majeure due to a “family emergency” is limited to unforeseen and significant circumstances involving immediate family members (parents, children, siblings). This does not cover routine, minor, or predictable illnesses or events.